FAQs for Logistic Handling

1. WHOME SHOULD I CONTACT?

"ADEFA" GmbH

143402 Moscow Region,Krasnogorsk
Mezhdunarodnaya str. 16, MVC “Crocus Expo”
Pavilion 1, office 210
Tel. +7 (495) 223-40-28,Fax +7 (495) 223-40-29,
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Contacts:
Popov Anton , Head of logistics department,
Mob. +7 (903) 228-94-76.
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Mr.Borisov Nikita, Head of transport dep.
Mob.  +7 (915) 233 86 71
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Hansa-Messe-Speed GmbH,

Bornberg 94, 42109 Wuppertal Germany,
Phone: +49 202 27158 21,
Fax: +49 202 27158 56,
WWW: http://www.hansa-messe-speed.de/
Contacts:
Jörg Kessenbrock , General manager,
Phone: +49 202 27158 11,
e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.
Elena Paule, Business Development Manager Russia and CIS,
Phone: +49 202 27158 21,
Mobile: +49 170 3366016,
E-mail:
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Zbigniew Pluta, Area Manager Russia and CIS,
Phone: +49 202 27158 16,
Mobile: +49 171 3281297,
E-mail:
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Eduard Altergott, Department Manager,
Phone: +49 202 27158 21,
Mobile: +49 170 4404402,
E-mail:
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Moscow office (HMS EXPO LLC (Russia)

Anna Akimova, General manager,
Pnone: +7 916 530 4875,
E-mail: anna.akimova@
hansa-messe-speed.ru,
Anton Vazimov, Commercial manager,
Phone: +7 968 0988030,
E-mail:
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2. WHICH SERVICES DOES THE OFFICIAL FREIGHT FORWARDER OFFER?

  • transport
  • documentation (import and export customs clearance
    in shipping country and exhibition country)
  • handling
  • collection and storage of empties / cargo
  • on-site support by Adefa staff
  • provision of additional services: manpower
    and equipment, licences, certificates etc.

 

3. WHICH INFORMATION IS REQUIRED TO RECEIVE AN OFFER?

Offers are calculated individually taking into account geographical,

political and economic aspects.

Please provide the following details to receive a customized offer:

  • addresses for collection and return delivery
  • number of packages
  • gross weight and dimensions of all packages
  • description of goods
  • value of cargo

 

4. CAN I USE EXPRESS COURIER SERVICES FOR THE TRANSPORTATION TO THE SHOW?

Please do NOT use express courier services for the dispatch of exhibition cargo! You do not get your cargo.

 

5. WHICH DOCUMENTS ARE REQUIRED FOR THE TRANSPORTS?

a) Proforma invoice in connection with export declaration (EX-1)
It can be used for both temporary and permanent imports. Separate proforma invoices are issued for the different customs procedures. Temporary import: exhibits and stand-building material / tools
Permanent import: print advertising matters (catalogues, brochures), other advertising material for give-away and consumables (e.g. adhesive tape, screws, disposable dishes etc.)

b) Carnet ATA
This is only needed for the temporary import of goods to foreign countries. All documents must be checked by the forwarder before shipping. The shipped cargo must conform to the details stated in the documents.

 

6. HOW SHOULD MY GOODS BE PACKED AND LABELLED?

The packaging must be fit to protect and secure your cargo. In the time between collection and return the cargo is handled in several transportation steps including loading/ unloading procedures and on-site handling. Thus, stable and re-closable crates are recommended. The suspension point and the point of gravity must be marked on heavy packages and on packages with excess dimensions.

All packages should be labelled on two sides each as follows:

  • EXHIBITION
  • HALL NUMBER, BOOTH NUMBER
  • EXHIBITOR
  • PACKAGE 1 OF ...

 

7. WHO IS RESPONSIBLE FOR UNLOADING AND HANDLING ON-SITE?

Your exhibition cargo is delivered to your booth at the agreed time with a representative of your company being present. Should you require additional manpower or technical equipment for unloading or positioning your goods, please contact the project managers of HMS.

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Organizers: LLC «MOKKA Expo Group», Group of Companies Mayer J. Group. Official support: Chamber of Commerce and Industry of RF.

Yuzhnoportovaya st., 7, bld. 1, 115088 Moscow, Russia Tel.: +7 (495) 363-50-32/33, www.styhome.ru; e-mail: info@styhome.ru